DAY 5
Topic of the day
What is personnel record
Need for personnel record
Information contain in a personnel record
Type of personnel record
Purpose of personnel record
What is an office thefts
What is induction
PERSONAL RECORD
As an HRM manager, you should have the record of all your staff. Personnel records are documents which show the relationship between employers and employees, and the employee’s career history in the organization. The information held in this record is used to make decisions about suitability for promotions, transfers or in some cases, disciplinary actions. Therefore, every organization employs staffs and creates personnel records. Staffs are among an organization most important and usually most expensive asset. Like any other assets, staffs are resources that must be deployed to maximize advantage.
NEED FOR PERSONNEL RECORD
Good personnel records are necessary to allow the nest use of available staff and promote efficiency in the organization. The records also help the organization make good use of scarce resources and help provide an accurate source of data, which can be used in other information systems throughout the organization.
INFORMATION CONTAINED INA PERSONNEL RECORD
Personnel number or code
Full name
Full address of the employees
Date of birth
Date of appointment
Education and training
Job or position
Pay scale
Current entitlement
Medical history
TYPES OF PERSONNEL RECORD
Record of employment – contains applicants past record, lead sources, employees progress and medical reports
Wages and salary record – this contains the payroll record, method of wages and salary, leave record, turnover record and other benefits records.
Training and development – this contains appraisal reports, transfer cases, training schedules and training methods.
Health and safety records – this contains sickness reports, safety provisions, medical history, and insurance report.
Service record – these are essential records containing the bio data, residential and family information, academic qualifications, marital status, past address and employment records.
PURPOSE OF PERSONNEL RECORD
To help the government organization together data in respective of the rate of turnover, rate of absenteeism and other personal matter
To help the manager to make salary revisions, allowances and other benefits related to salaries.
To help the researcher to carry in depth study with respect to industrial relationship and goodwill of the firm in the market.
To help to supply crucial information to managers regarding he employees.
To keep an update record of leave, lockout, transfer, turnovers of the employees.
To help the manager in forming various trainings and development program on the basis of present scenarios.
WHAT IS EMPLOYEE THEFTS OROFFICE THEFTS
Employee theft covers the stealing of money, time, and merchandise from the workplace, with the intent of personal gain. It can happen through the acts of larceny, embezzlement, skimming or fraudulent disbursement. Although any one could steal, from serial thieves to desperate employees to cleaning staffs, or building visitors
HOW TO PREVENT OFFICE THEFTS
Hire the right people
Supervise your employees
Find weakness in building security
Be certain that all windows are secure
Make sure all doors are solid
Install motion sensitive and constant outside lights
Leave some interior lights on even when the business is closed
Install computer security measures
Track your business checks
Make sure rest rooms are locked with high security locks that only employees have keys to.
WHAT IS INDUCTION
Induction is a process a new recruit goes through to be introduced to the company and their new role. Once recruitments have been done and qualified candidates have been selected for the job, the next step is the induction.
Induction simply means the introducing of the new recruits candidates or employee. This includes not only meeting managers and colleagues but also getting to know about the building and its layout and also being trained on the use of phone and ICT system as well as familiarization with the policy and procedure.
Induction process also involves;
Meeting new people
Meeting colleagues
Meeting management of various departments
Introduction to business tone
HRM induction
Socialization
Practical information
Training
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